Hints and Tips

Tip 001 - Reverse a General Ledger Journal batch

Keywords: general ledger, gl, general, journal, batch, reverse
Short Description: You can reverse a general ledger journal for any financial period which has NOT been closed.
Long Description: If a general ledger journal batch has been incorrectly entered, then instead of re-keying the entire General Ledger journal batch, you may be able to reverse the entire batch if it is not posted into a closed period.

Steps to reverse such a batch are:

Navigate the menu:
General Ledger
GL Transactions
Normal, Prior, Weekly Journal
Reverse G/L Trans by Batch Number
Enter the batch number to be reversed
Select either "R" to reverse the batch or "C" to reverse and edit the batch

Note 1 - If the same batch is then reversed a second time, the signs for the posting are effectively inverted (For example, transactions initially entered as debits will be credited).
Note 2 - when reversing the batch for the second time, a warning message advising the batch has already been reversed is displayed.

Tip 002 - How do I make a general ledger account inactive?

Keywords: general ledger, gl, account, inactive, prevent, postings
Short Description: To prevent postings being made to a particular general ledger account from directly within the general ledger, the account needs to be made inactive.
Long Description: You can set a GL account as inactive by setting the account type to "N" (Non-Posting) via the Maintain Ledger Menu option.
This will effectively prevent any direct general ledger postings. Please note that postings may still occur if processed via the various sub-ledgers, eg sales order processing.

Set a GL account as inactive by:
Navigate the menu:
General Ledger
Maintain Ledger Menu
Maintain Ledger Account Details
Select the required account
Choose the CORRECT mode button
Change the Account Type to "N"